Facilities Operations and Development (FOD) is responsible for cleaning and custodial services in most academic, research, and administrative buildings located on the Columbus campus. Select facilities, including those managed by the Office of Student Life and the Wexner Medical Center, are outside FOD’s scope.
FOD follows protocols based on best practices for higher education institutions. Custodial, maintenance or general service requests should be made by contacting Service2Facilities online, or by calling 614-292-HELP (4357).
View a vacuuming schedule. For additional information, please contact your zone leader.
Cleaning Frequencies
Classrooms and Teaching Labs
TASK | FREQUENCY |
---|---|
Clean / Wipe Down Desks and Common Use Surfaces | Daily |
Empty Trash Cans / Replenish Liners | Daily |
Re-Supply chalk / Erasers | Daily |
Sweep / Dust Mop Floors or Vacuum | Daily |
Dust Flat Surfaces / Furniture | Monthly (2x) |
Clean Boards / Trays / Erasers | Daily |
Empty Pencil Sharpeners | Monthly |
Damp Mop Floors | Weekly |
Clean Trash Cans | Annually (2x) |
Spot Clean Walls / Doors / frames | Quarterly |
Scrub / Recoat Floor / Shampoo Carpet | Semi-Annually |
Dust Vents | Quarterly |
Strip / Wax Floors | Annually |
Conference Rooms/Libraries/Lounges
TASK | FREQUENCY |
---|---|
Sweep / Dust-Damp Mop or Vacuum | Weekly (2x) |
Spot Clean Carpet | Monthly |
Empty Trash / Replenish Liners | Daily |
Dust Furniture / Flat Surfaces | Monthly (2x) |
Spot Clean Walls / Doors / Partitions | Quarterly |
Clean Trash Cans | Annually |
Shampoo Carpets / Strip / Refinish | Annually |
Entranceways
TASK | FREQUENCY |
---|---|
Open/Secure Doors | Daily |
Sweep/Dust Mop Floors | Daily |
Vacuum ALL Carpet / Roll-Up Walk-Off Mats | Daily |
Sweep Outside Ramp/Landing | Daily |
Empty Waste Containers | Daily |
Clean Window / Door Glass | Daily |
Damp Mop Floor | Weekly (2x) |
Spot Clean Walls / Doors | Monthly |
Scrub / Recoat Floors Note: To be completed during winter break and spring break | Semi-annually |
Clean / Extract Walk-Off Mats | Quarterly |
Strip/Refinish Floors | Annually |
Hallways/Lobbies
TASK | FREQUENCY |
---|---|
Empty Trash Cans / Replenish Liners | Daily |
Clean Water Fountains | Daily |
Sweep / Dust Mop Floors | Daily |
Clean Elevator | Weekly |
Empty Recycling | As Needed |
Wet Mop Floors (Auto scrub) | Weekly |
Dust Flat Surfaces | Monthly |
Burnish / Restore Floors | Monthly |
Clean Trash Cans | Quarterly |
Dust Vents | Quarterly |
Scrub / Recoat Floors or Carpet | Semi-Annually |
Strip / Refinish Floors | Annually |
Offices
TASK | FREQUENCY |
---|---|
Sweep / Dust-Damp Mop or Vacuum | Monthly* |
Spot Clean Carpet | Monthly* |
Sweep / Dust-Damp Mop or Vacuum (circulation space in office suite) | Weekly |
Spot Clean Walls / Doors / Partitions | Monthly |
Clean Trash Cans | Annually |
Shampoo Carpets / Strip / Refinish | Annually |
*In private offices and cubes only
*Only centralized trash/recycle containers will be serviced
Research Labs
TASK | FREQUENCY |
---|---|
Empty Trash Cans and Replenish Black Liners | Daily |
Empty Recycle Containers and Replenish Clear Liner except in desk-side recycling bins | Daily |
Re-Supply Chalk and Erasers | Daily |
Sweep and Dust Mop Floors or Vacuum | Daily |
Dust Flat Surfaces and Furniture | Monthly (2x) |
Clean Boards, Trays, and Erasers | Daily |
Empty Pencil Sharpeners | Monthly |
Damp Mop Floors | Weekly |
Clean Trash Cans | Annually (2x) |
Spot Clean Walls, Doors, and Frames | Quarterly |
Dust Vents | Quarterly |
Strip/Wax Floors | Annually |
Lab Benches and Sinks (Responsibility of Lab) | Not cleaned by Custodial |
Scrub and recoat floors | Annually |
Dust ledges, horizontal surfaces, and furniture | Monthly (2x) |
Clean and disinfect door knobs, lever handles, push plates, pull bars and handles | Weekly |
Restrooms
TASK | FREQUENCY |
---|---|
Restock Dispensers | Daily |
Empty Trash / Replenish Liners | Daily |
Clean / Disinfect Toilets/Sinks/Urinals | Daily |
Clean Mirrors | Daily |
Sweep/Damp Mop Floors | Daily |
Clean Partitions / Doors | Weekly |
Dust Flat Surfaces | Monthly (2x) |
Spot Clean Walls / Doors | Weekly |
KaiVac Detail Wall and Floors | Monthly |
Clean Waste Containers | Quarterly |
Dust Vents | Monthly (2x) |
Stairwells
TASK | FREQUENCY |
---|---|
Sweep Stairs / Landings | Weekly (2x) |
Damp Mop Stairs / Landings | Weekly (2x) |
High / Low Dusting / Clean Rails | Monthly |
Spot Wash Walls / Doors | Quarterly |
Scrub / Recoat Landings / Shampoo Carpet | Semi-Annually |
Strip / Refinish Floors | Annually |
Sterile, Surgical and Clinical Areas
TASK | FREQUENCY |
---|---|
Between Base | Not Performed |
Terminal | Daily |
Disinfection of room, cycle cleaning | Daily |
Frequently Asked Questions
Where can I find additional signage for my building to promote healthy habits or wayfinding?
Information about signage is available on the UniPrint website.
What will FOD clean, how often, and what am I responsible for as a building user?
For FOD-maintained buildings, custodians will clean restrooms at least once a day.
- Individual Offices - FOD will vacuum, sweep, dust and spot-clean monthly. Once a year, FOD will shampoo carpets or strip and refinish floors. Individuals are responsible for cleaning and disinfecting their own workstations. For employees who occupy single offices, we ask you to please empty your own deskside trash and recycling bins into centrally located containers. This will limit foot traffic in and out of your office. See the private office cleaning schedule.
- Research Labs – Lab benches and sinks are the responsibility of the lab employees. It is recommended that individuals clean and disinfect shared workspaces. FOD will empty trash and recycling, and vacuum, sweep or mop floors daily. FOD will clean white boards and chalk boards daily and restock chalk supplies. Custodians will dust flat surfaces and furniture twice per month. Once a year, FOD will shampoo carpets or strip and refinish floors.
- Kitchen and Break Areas - Building occupants utilizing break rooms or kitchens should be conscientious of others and clean up after each use.
- Conference Rooms - Users are responsible for wiping down conference room high touch surfaces after each use. FOD will empty trash and recycling daily. Vacuuming, sweeping or mopping floors occurs twice, per week. Once a year, FOD will shampoo carpets or strip and refinish floors.
- Classroom – Classrooms will be cleaned and disinfected once per day. FOD will empty trash and recycling, sweep, dust, mop or vacuum floors daily. Custodians will clean white boards and chalk boards daily and restock chalk supplies. Once a year, FOD will shampoo carpets or strip and refinish floors.
For additional information, please contact your zone leader.
Where can I obtain proper cleaning supplies to disinfect my area?
Cleaning supplies for individual use are the responsibility of building occupants or may be provided by your college or unit. In limited circumstances, FOD may provide cleaning supplies, when available. Please contact your zone leader with any questions.
Are drinking fountains open?
Drinking fountains in FOD-managed buildings will remain operational and FOD will disinfect them at least twice per day.
Who should I contact with additional cleaning questions?
Please contact your zone leader with any questions.
Can you test my building’s air flow or exchange rates?
FOD is in alignment with commercial guidelines and follows CDC and ASHRAE recommendations. Commercial HVAC systems, like the ones used in most Ohio State buildings, are designed to comply with code and must meet minimum ventilation requirements. Additional testing is not needed. Outside air ventilation requirements are set during the design process and building systems are maintained in alignment with required codes.
Can I request FOD to add a HEPA filter unit from my classroom?
These units are only needed in rooms that required additional filtered airflow to ensure they meet or exceed CDC recommendations. They are not needed in rooms that already meet these guidelines.
If my classroom has a HEPA filter unit does that mean there is something wrong with my room's HVAC system?
No. The CDC recommendations exceed what is required by the building code. A room’s HVAC system can be adequate for “normal” conditions but need adjustments, like a HEPA filter unit, for enhanced safety during the pandemic.
Can you replace the air filter(s) for my building?
HVAC air filters will be changed according to their normal maintenance cycle. FOD routinely changes air filters on a planned schedule.